Our management services would typically include:
- Letting and renewal of lease
Since the estates are occupied by your staff, we shall ensure that vacant accommodation are let and negotiating of lease renewal carried out promptly, always in full consultation with you to enable you achieve the best rents on your investment.
- Collection of service charge and management of service charge account
Service charge as you are aware is an additional payment made by tenants/occupiers of a property, particularly in multi-tenanted properties for the maintenance of common services. We draw up service charge budget on commencement of management: discuss the budget with the tenants and our client before sending out demand for payment. The service charge shall he applied to the following:
- Air Conditioning: Preventive maintenance, recharging, and minor repairs.
- Generator: Preventive maintenance, running costs, and operation
- Fire fighting equipment: Preventive maintenance
- Water Pumps: Preventive maintenance, rewinding of motors, etc.
- Sewage treatment plant: Preventive maintenance/minor repairs.
- Borehole/Water Treatment Plant: Preventive maintenance running costs.
- Maintenance of site staff in the Properties: We usually engage a qualified engineer,
supported by knowledgeable technicians and artisans of various disciplines. The team
shall lake charge of the day-to-day activities in the property. - Security of General Nature: Security companies will be engaged to man the gates and provide seem in services of general nature to the properly twenty-four hours a day and seven days a week.
- Lifts: Preventive maintenance/minor repairs.
- Cleaning of Common Parts
- Quarterly Fumigation of the Entire Premises
- Maintenance of the Landscape
- Lighting of common parts and entire premises
- Prompt apportionment of rates
Electricity bills, water rates and tenement rates are properly scrutinized and apportioned to tenants’ occupiers as demands are received.
- Negotiations with the rating authority
Where we discover that the tenement rate is too high, we usually contest rateable value with rating authority on behalf of our client.
- Documentation and administration of leases.
This includes sublease documents, rent revision, and enforcement of the tenants’ sublease covenants. At the same time, we dutifully remind the landlords of their own sublease covenants and obligations in their properties. At the termination of the lease, we ensure that outgoing tenants comply with their end-of-lease obligations. To ensure that tenants fulfill their obligations under their various leases, we carry out regular inspection of their respective offices.
- Keeping records and accounting system
We have a fully staffed accounts department headed by the partnership secretary. This department keeps proper accounting books and renders rent accounts as and when due or at the request of the clients. It also maintains service charge accounts for all the properties we manage and renders accounts periodically as may be agreed in a Landlords/tenants consultative forum which we organize regularly.
- Remittance of rents
Rents will be remitted strictly in accordance with the terms of our Management Agreement. It has been our usual practice to remit rents on half yearly basis but where the client expressly specifies the mode of remittance, such method v ill be strictly complied with.
- Quarterly and annual reports
We have introduced a system of reporting to clients on the conditions of their properties. These reports will clearly give the slate of each facility/equipment, and the shortcomings observed in each equipment.
It will include recommendations for major refurbishment and replacement of obsolete equipment. The report will also include any contravention of the lease covenants by tenants and recommend remedial actions. Major works, which are Landlords responsibilities will also, be highlighted.